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How to Establish a Chapter

Want to start a Chapter in your area? Here’s how:

Who Is Eligible?
Any group of five or more IPMA-HR voting members in the potential Chapter area may petition the Association to organize a local chapter. The term "member" refers to any combination of five or more Individual or Covered Staff Members who are eligible to vote in Association affairs.

Initial Organization
The most successful way to initially organize a Chapter is to contact as many IPMA-HR members in the area as possible, call a meeting, discuss the idea, and set up a temporary Chapter Organization Committee. The more members that can be brought into the initial phase of Chapter organization, the better the prospects for an active Chapter with substantive programs.

Chapter Boundaries
Delineate a geographic area to be served. It is more desirable to organize a Chapter that represents a specific geographic area, such as a single city, metropolitan area, or county, rather than embracing a substantially larger area, although chapters may be organized statewide if this is the only feasible way. The major purpose for organizing a Chapter is to provide an opportunity for Chapter members to attend meetings and engage in committee activities. A limited geographic area makes it more feasible for Chapter members to meet without difficulty. Once the organization of a Chapter is approved, and its formal charter executed, its jurisdictional area shall be fixed by the Association's Executive Council and no authority shall be given to any other group to organize a Chapter within that area while the original Chapter is in existence.

Drafting the Bylaws
The Chapter Organization Committee must draft a proposed set of Chapter bylaws for submission to the Association's Executive Council for approval.

Required Provisions of Chapter Bylaws
A proposed draft of the Chapter bylaws shall include provisions for the following:

  1. Official name of the Chapter shall be in the following form: ("Name of jurisdictional area) Chapter of the International Public Management Association for Human Resources;"
  2. Delineation of the chapter's proposed jurisdictional area;
  3. Statement that the purpose of the Chapter is the advancement of the objective of the Association in the jurisdictional area of the Chapter;
  4. Provisions for selecting Chapter officers, including a president, vice president, secretary, and treasurer, and a definition of responsibilities assigned to each;
  5. Provisions for selecting a governing body of the Chapter (Board of Directors), and a statement defining its authority and duties;
  6. Method for the annual nomination and election of officers and members of the governing body, and for voting on official matters, as required;
  7. Fixing the responsibility for calling regular and special meetings of the Chapter and its governing body;
  8. Methods of the receipt and disbursement of Chapter funds, keeping account records, and the auditing thereof;
  9. Method for amending the bylaws which allows for Executive Council review of proposed bylaw changes before they are voted on by Chapter members;
  10. Statement that IPMA-HR is not responsible for any liability which the Chapter may incur; and
  11. Provision that at least four regular meetings shall be held annually, including an annual meeting of the Chapter membership.

Permissive Provisions in Chapter Bylaws
In addition, Chapter bylaws may contain provisions for the following:

  1. A schedule for Chapter membership dues, independent of, and in addition to, membership dues in IPMA-HR; and
  2. Other matters deemed necessarily appropriate, which are consistent with the bylaws or policies of IPMA-HR.

Letter of Application
The Chapter Organization Committee has to address a formal letter of application to the IPMA-HR Executive Council, requesting a charter as an official IPMA-HR chapter.

Formal Recognition
A Chapter shall not be considered as being organized or its bylaws effective until both the application and proposed bylaws have been approved by the Association's Executive Council. Such approval shall be in the form of a charter to the Chapter issued by IPMA-HR.

Contracts and Debts
No Chapter has the authority to enter into any contract that imposes any liability on IPMA-HR, nor shall a Chapter incur any debt that cannot be met out of the available funds of the Chapter.

Chapter Liabilities
IPMA-HR is not responsible for any liabilities that the Chapter may incur.

Additional Information
The IPMA-HR headquarters in Alexandria, VA, will be glad to furnish additional information or assistance in this matter to any local group upon request. Contact our Membership Department at (703) 549-7100.